1. Processes all incoming emails, letters, and other correspondence
2. Records all correspondence in relevant files
3. Prepares responses for correspondence and routine enquires
4. Reads and analyses incoming memos, submissions, and reports to determine their significance and plan their distribution
5. Plans, co-ordinates, and schedules executive and other meetings and functions
6. Takes and transcribes minutes and distributes to meeting attendees
7. Schedules and contracts meeting facilities and refreshments
8. Arranges teleconferences
9. Attends phone calls and takes messages
10. Manages and maintains the executive’s diary in terms of scheduling appointments, time management, and keeps it up to date
11. Makes travel and accommodation arrangements for the executive
12. Makes relevant document and schedule meetings
13. Photocopy’s and collates official documents
14. Answers queries and complaints for internal and external visitors
15. Greets and screen visitors and determines whether they should be given access to specific individuals.
Skills
Job Details
The Shaheed Zulfikar Ali Bhutto Institute of Science and Technology (SZABIST) is a fully Chartered Institute established through a Legislative Act of the Sindh Assembly (Sindh Act No. XI of 1995) and is approved and recognized by the Higher Education Commission (HEC), Pakistan, as a degree granting institution. SZABIST has campuses in Karachi, Islamabad, Hyderabad, Larkana and Dubai (UAE). SZABIST is a registered member of the International Association of Universities (IAU), Paris; Association of Commonwealth Universities (ACU), London; Federation of the Universities of Islamic World (FUIW) Rabat; Asia University Federation (AUF), Seoul; and the Association of SAARC Universities (ASU). Business Week, the leading international business magazine, has listed SZABIST among the best business schools of the world for five consecutive years (2001, 2002, 2003, 2004, 2006). SZABIST is one of the top 20 business schools from Asia recognized by Business Week. Only two business schools from Pakistan are listed in Business Week. Asia Inc, a leading Asian Magazine, has ranked SZABIST among the top MBA Schools of South Asia in its Asia's Best MBA Schools Survey for two consecutive years (2003, 2004). SZABIST is one of the top 15 business schools from South Asia ranked in Asia Inc. SZABIST is also ranked among the best Science and Technology and MBA schools in Asia by the CNN-Time publication Asia week. SZABIST is also listed in the CNN Executive Education Schools. SZABIST thus has the unparalleled honor of being the only Pakistani Institute to be recognized internationally by Business Week, Asia week, Asia Inc. and CNN. SZABIST has signed Articulation Agreements with the University of wales Newport, UK and the University of Northampton, UK. SZABIST has also signed MoUs with the State University of New York, USA; University of London, UK; Philippines Women University, Philippines; and the Asian Academy of Film & Television, India. SZABIST today is identified as a major univers
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