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Job Description

1. Look after PABX System, including:

  • Answering and directing incoming calls and greetings
  • Call diverting, Waiting &Conference calls
  • Ensure proper conveying of messages to relevant officer on time

2. Monitor and record incoming and outgoing Mail & Fax:

  • Coordinating incoming and outgoing mail, packages, and deliveries
  • Manage log of every incoming courier
  • Provide courier to the concerned person on time

3. Reservation of Meeting rooms:

  • Take reservations from all TAJ House staff over phones/Emails, and reserve as per available time slot.
  • Developing proper record of Daily/monthly schedules & appointments in Conference room

4. Guest/Visitor Management:

  • Greet Every visitor in a humble manner
  • Fill Visitor Logbook, and issue visitor pass
  • Don't provide any information without consultation with concerned person, only respond to visitor general queries w.r.t organization vision
  • Convey arrival information to concerned employee for meeting

5. Utility Management:

  • Ensure un-interrupted/availability of Electric, Gas and Water supplies
  • Proper record of all bills including, its issuing and due dates
  • Ensure timely payment of Electricity/Gas Bills
  • Updating of generator reading & fuel Log

6. Checking and managing of Nation-wide communication, including:

  • To welcome all callers with proper greetings and connect them with relevant Officer after his/her approval
  • To make mobile/outstation calls for employees and maintain a record of all outgoing calls

7. House Keeping:

  • Look after and ensure proper cleaning of Rooms, Conference & Board Rooms, Kitchen Hall, Terrace, Corridor, Stairs Washrooms etc.
  • Keep the reception area neat & clean
  • Updating needful inventories of electricity, washrooms and kitchen
  • Supervising Gardening

8. Store Admin management/ Stock Management:

  • Managing proper record of receiving inventory
  • Record issued stock to Departments

9. Other General Administration:

  • Handle Correspondences
  • Look after visiting waiting area
  • To take messages in case an officer is not available and ensure to deliver message on time
  • To provide support to other departments, if required

Job Details

Industry:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Gender:
No Preference
Age:
22 - 32 Years
Minimum Education:
Bachelors
Degree Title:
Graduate [Minimum]
Career Level:
Entry Level
Experience:
1 Year - 3 Years
Apply Before:
Feb 16, 2021
Posting Date:
Jan 15, 2021
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Taj Corporation

Services · 1001-1500 employees - Karachi

pTaj Corporations is one of country's leading organizations in fuel and food businesses. It started its business back in 1965 from a petroleum service site. Currently, it works with a nationwide and growing network of petroleum service sites and restaurants. Taj works with leading national and i ...Read More

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