Talent Acquisition Administrator

One World Group is a global leader in event technology solutions, delivering reliable technology and skilled personnel for corporate events, exhibitions, and live environments. With operations spanning the UK, Europe, USA, Canada, UAE, Singapore, Australia, Pakistan, and beyond, the Group’s People team supports employees and managers worldwide. This role, based in the Pakistan office, centers on recruitment administration to streamline hiring activities across the organization. The Talent Acquisition Administrator plays a vital role in ensuring efficient recruitment by managing job postings, screening candidates, coordinating interviews, and maintaining accurate recruitment records. Collaborating closely with the HR Coordinator – Talent, Performance & Culture and hiring managers, this position requires strong organizational skills, responsiveness, and professionalism to manage multiple recruitment processes across various time zones.

Key Responsibilities

- Maintain and regularly update the central recruitment tracker to ensure all vacancy information is current and accurate.
- Post approved job vacancies on platforms such as Indeed and other designated recruitment channels.
- Manage the status of job postings by opening, updating, pausing, or closing vacancies as needed.
- Review incoming applications against predefined criteria and conduct initial candidate screenings.
- Perform structured first-stage candidate screenings when required to assess suitability.
- Coordinate interview scheduling between candidates and hiring managers, accommodating different time zones.
- Send interview invitations, reminders, and provide timely updates to candidates throughout the process.
- Follow up with hiring managers to collect interview feedback and keep candidates informed on progress.
- Maintain detailed and accurate records of candidates, recruitment notes, and vacancy data.
- Provide regular updates on recruitment status, including open vacancies, candidate pipelines, and pending actions.
- Coordinate approved reference, background, and pre-employment checks as part of the hiring process.
- Prepare recruitment documentation for the HR Coordinator once a candidate is selected.
- Offer administrative support for contractor recruitment when permanent recruitment priorities allow.

Required Qualifications

- Experience in recruitment, talent acquisition, HR administration, recruitment coordination, or a related field.
- Proficiency in using job boards such as Indeed and LinkedIn for posting vacancies and sourcing candidates.
- Experience screening CVs or applications and arranging interviews efficiently.
- Comfortable working with spreadsheets, recruitment trackers, and online recruitment systems.
- Strong written and verbal communication skills in English.
- Ability to manage multiple vacancies simultaneously while maintaining high attention to detail.
- Approximately two years of relevant experience preferred, with practical skills valued over formal qualifications.
- A degree or equivalent qualification is beneficial but not essential.

Preferred Qualifications and Benefits

- Experience with Applicant Tracking Systems (ATS) or Human Resource Information Systems (HRIS) is advantageous.
- Prior experience supporting recruitment activities across multiple countries and time zones is desirable.
- This is an office-based role located in Rawalpindi, Pakistan, with working hours aligned to UK time zones (currently 11:00–20:00 Pakistan time).
- The position reports directly to the HR Coordinator – Talent, Performance & Culture, focusing primarily on recruitment administration and coordination.
- The HR Coordinator oversees recruitment decisions, hiring manager relationships, offers, and onboarding processes.
- Support for contractor recruitment may be required depending on workload related to permanent recruitment.
- The starting salary for this role is from Rs100,000 per month.
- Ideal candidates are organized, proactive communicators, comfortable with administrative tasks, and capable of managing multiple recruitment activities professionally and efficiently.

This role offers an excellent opportunity to contribute to a dynamic global team and develop expertise in recruitment administration within a fast-paced, multinational environment.