Talent Acquisition Administrator

One World Rental - Global Event Technology

Rawalpindi , Pakistan

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One World Group is a global provider of technology, people, and delivery solutions for corporate events, exhibitions, and live environments. With operations spanning the UK, Europe, USA, Canada, UAE, Singapore, Australia, Pakistan, and beyond, the Group ensures reliable technology and expert support to achieve successful outcomes. The People team supports employees and managers worldwide, and this role is based in the Pakistan office, focusing on recruitment activities across the Group.

Key Responsibilities
- Maintain and update the central recruitment tracker to ensure vacancy information is accurate.
- Post approved job vacancies on platforms such as Indeed and other designated recruitment channels.
- Manage the lifecycle of vacancies by opening, updating, pausing, and closing them as needed.
- Review applications against set criteria and conduct initial candidate screenings.
- Perform structured first-stage screening interviews when required.
- Coordinate interview scheduling between candidates and hiring managers across multiple time zones.
- Send interview invitations, reminders, and provide timely updates to candidates.
- Follow up with hiring managers to obtain interview feedback and keep candidates informed throughout the process.
- Maintain detailed and accurate candidate records, recruitment notes, and vacancy data.
- Provide regular updates on recruitment status, including open vacancies, candidate pipelines, and pending actions.
- Coordinate approved reference checks, background verifications, and pre-employment screenings.
- Prepare recruitment documentation for the HR Coordinator once candidates are selected.
- Offer administrative support for contractor recruitment when permanent recruitment priorities allow.

Required Qualifications
- Experience in recruitment, talent acquisition, HR administration, recruitment coordination, or a related field.
- Familiarity with job boards such as Indeed and LinkedIn.
- Proven ability to screen CVs and applications effectively.
- Experience arranging interviews and communicating professionally with candidates.
- Proficiency in using spreadsheets, recruitment trackers, and online systems.
- Strong written and spoken English communication skills.
- Comfortable managing multiple vacancies and maintaining attention to detail under pressure.
- Ability to respond promptly to candidates and colleagues and follow up as necessary to keep processes moving.

Preferred Qualifications and Additional Information
- Experience using Applicant Tracking Systems (ATS) or Human Resource Information Systems (HRIS) is advantageous.
- Prior experience supporting recruitment across various countries and time zones is beneficial.
- Approximately two years of relevant experience is preferred, though practical skills and attitude are valued over formal qualifications.
- A degree or equivalent qualification is helpful but not essential.
- The role is office-based in Rawalpindi, Pakistan, working primarily UK-aligned hours (currently 11:00–20:00 Pakistan time).
- This position reports to the HR Coordinator – Talent, Performance & Culture, who manages recruitment decisions, hiring manager relationships, offers, and onboarding.
- The role focuses on recruitment administration and coordination, with the HR Coordinator – People Operations overseeing employee records and formal HR administration post-hiring.
- Support for contractor recruitment may be required depending on permanent recruitment workload.
- Salary starts from Rs100,000 per month.

This role is ideal for someone who thrives in a busy environment, enjoys recruitment administration, and takes pride in delivering a professional and responsive candidate experience. Strong organizational skills, clear communication, and the ability to manage multiple tasks simultaneously will help you succeed in this position.