Team Assistant

United Nations Pakistan

Posted 2 days ago 333 views Report Job

The incumbent will perform the following duties:

Receive, screen and process correspondence and requests, and follow up on the implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries.
Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
Make necessary arrangements regarding duty travel of staff in the unit, submit travel authorization in ERP/BMS, arrange for flight and hotel reservations and deal with other related matters.
Type documents and presentations for preparation of meetings, workshops, training courses, etc., send invitation letters to participants, photocopy documents and prepare files; follow up with logistics units regarding arrangements. Provide secretarial support during meetings.
Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers.
Update and maintain records and reference files.
Submit different administrative transactions in ERP, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.
Replace other assistants within the department, as required.

Required competencies:

Technical expertise
Overall attitude at work
Teamwork
Respecting and promoting individual and cultural differences
Communication

Skills and knowledge:

Typing and shorthand skills to the standard of the organization.
Good knowledge of modern office procedures.
Good filing and organizational skills.
Good drafting skills.
Good knowledge of procedures and established rules.
Ability to operate MS Office tools including MS Word, MS Excel and MS PowerPoint.

Qualifications required:

Education: Completion of intermediate education with secretarial training.

Experience: At least 3 years of progressive secretarial experience, preferably in international Organization(s)/UN or in a similar environment.

Languages: Good knowledge of English (Read, Write, Speak) and the local language (Urdu).

ADDITIONAL INFORMATION

Only candidates under serious consideration will be contacted.
WHO is committed to workforce diversity.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
A written test may be used as a form of screening.
Appointment of selected candidate will be on Local Individual Contractor Agreement (LICA) issued by the United Nations Office for Project Services (UNOPS) for a period up 31 Dec 2026 which is further extendable based on multiple factors including job performance, programme need, and funding availability. LICA is a non-staff contract whereby the signatory has the status of a contractor and not considered in any respect as being a staff member of either the World Health Organization (WHO) or UNOPS. As such, there will be no employer-employee relationship between the signatory and the contracting Organization.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http:********************************************. Some professional certificates may not appear in the WHED and will require individual review.
For information on WHO's operations please visit https:********************************************

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Health & Medicine

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Department:

WHO

Job Location:

Islamabad, Pakistan

Gender:

No Preference

Minimum Education:

Intermediate/A-Level

Degree Title:

Completion of intermediate education with secretarial training.

Career Level:

LICA-4 (equivalent to GS-4)

Minimum Experience:

3 Years (At least 3 years of progressive secretarial experience, preferably in international Organization(s)/UN or in a similar environment.)

Apply Before:

Sep 25, 2026

Posting Date:

Sep 17, 2026

United Nations Pakistan

N.G.O./Social Services · 601-1000 employees - Islamabad

Pakistan and the UN System have enjoyed a long period of collaboration which began when the country joined the United Nations on 30th September, 1947. During the years that followed, there was a steady increase in UN-sponsored development cooperation in Pakistan, and a steady increase in the number of UN agencies represented in the country. Throughout, Pakistan has been an active member of the UN, both at the inter-government level and as a provider of personnel to the international civil service. Pakistan has also been a consistent financial contributor to the UN development system.