Purchasing Analyst

Amerilodge Group is a leading hospitality owner/operator with a growing portfolio of IHG, Marriott, and Hilton hotels across the U.S. We are seeking a detail‑driven Purchasing Analyst to support day‑to‑day and project‑based procurement from our Pakistan office in close coordination with the USA Corporate Purchasing team and all hotels in the portfolio. The role manages end‑to‑end purchasing for recurring operating needs (e.g., Gordon Food Service (GFS) / US Foods / Sysco for pantry & breakfast markets), MRO/OS&E, and special projects/renovations (CapEx/FF&E/soft goods), ensuring brand compliance, cost savings, and on‑time delivery to each property.

Key Responsibilities

• Purchase Execution & PO Management

  • Create, review, and release POs in the company’s ERP/e‑procurement tools; monitor order confirmations, delivery schedules, and backorders.

  • Coordinate daily/weekly replenishment orders for food & beverage, guest market, housekeeping, and maintenance (MRO) categories across the portfolio.

  • Maintain SKU catalogs by brand/property; verify pricing vs. contracts and approved vendor lists.

• Sourcing, Bids & Vendor Management

  • Run competitive quoting/RFQs (3‑bid process) for OS&E, FFE/CapEx, and renovation packages; support RFPs for national programs.

  • Liaise with U.S. distributors and manufacturers (e.g., GFS, US Foods, Sysco, HD Supply, Grainger, Staples/Quill, Lowe’s/HD Pro, Mohawk, Sherwin‑Williams, bedding/linen, smallwares, PTAC/HVAC vendors, etc.).

  • Track rebates, credits, and contract compliance; maintain clean vendor master data and preferred vendor scorecards.

• Project & Renovation Support

  • Partner with Corporate PMO/Design & Construction on procurement for special projects and renovations (IHG Formula Blue, Hampton H5, etc.).

  • Read take‑offs, specification sheets, and submittals; align orders with brand standards (IHG/Marriott/Hilton) and property‑specific design packages.

  • Coordinate shipments, staging, and punch‑list replacements with property GMs, Chief Engineers, and project superintendents.

• Logistics, Tracking & Expediting

  • Track deliveries from vendors to hotels/job sites; escalate delays; arrange freight and last‑mile solutions; verify proof of delivery (POD).

  • Resolve shortages, damages, and returns (RMA); reconcile invoices vs. POs/receipts to support Finance/AP.

• Data, Analysis & Reporting

  • Analyze spend, price variances, lead times, and stock‑out trends; produce weekly dashboards and month‑end reports by property/brand/category.

  • Identify cost‑reduction opportunities (consolidation, substitutions, vendor rebates, MOQ optimization).

• Governance & Compliance

  • Enforce purchasing policies (delegation of authority, 3‑bid, COI/ethics) and brand standard adherence.

  • Maintain clean documentation: contracts, certificates of insurance, W‑9/vendor setup packets, MSDS where applicable.

Required Qualifications

• Bachelor’s degree in Supply Chain, Business, Finance, Engineering, or related field.

• 2–4+ years of purchasing, supply chain, or procurement analysis experience (hospitality, retail, F&B distribution, or construction/CapEx exposure preferred).

• Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling) and experience with ERPs/e‑procurement (e.g., NetSuite, SAP/Ariba, Coupa, Sage, or similar).

• Demonstrated vendor negotiation and price analysis capability; comfort with RFQ/3‑bid processes.

• Excellent written/verbal communication in English; confident working with U.S. counterparts and hotel teams.

Preferred Qualifications

• Experience purchasing OS&E/FF&E/MRO for hotels, and/or coordinating with U.S. national distributors (GFS/US Foods/Sysco) and hospitality vendors (HD Supply, Grainger, Mohawk, Sherwin‑Williams, bedding/linen, PTAC/HVAC, elevator, lighting).

• Familiarity with brand standards for IHG, Marriott, and Hilton.

• Exposure to CapEx/renovation procurement (take‑offs, submittals, installation scheduling, close‑out).

• Basic knowledge of U.S. freight terms (FOB, LTL/FTL), tax‑exempt forms, and invoice/receiving reconciliation.

Key Skills & Competencies

• Cost consciousness & negotiation

• Detail orientation & follow‑through (PO to POD)

• Time‑zone collaboration & stakeholder management

• Analytical storytelling (spend dashboards, KPI tracking)

• Problem solving & expediting under deadlines

• Ethics, confidentiality, and vendor‑neutral judgment

Tools & Systems (nice to have)

• ERP / e‑Procurement: NetSuite, SAP/Ariba, Coupa, Sage Intacct, BirchStreet, or similar

• Productivity & Data: Excel/Sheets, PowerPoint/Slides, Power BI/Tableau/Looker Studio

• Project/Task: Asana, Monday, Smartsheet, Jira, or equivalent

Expected Outcomes / KPIs (first 6–12 months)

• Cost Savings: 3–7% addressed spend savings through sourcing, rebates, and substitutions.

• On‑Time Delivery: ≥95% on‑time to properties for recurring orders; measurable reduction in backorders.

• PO Cycle Time: ≤24–48 hours from requisition to PO release (standard categories).

• Invoice Match Rate: ≥98% 3‑way match (PO/Receipt/Invoice) with minimal AP exceptions.

• Compliance: 100% adherence to brand standards and 3‑bid policy for applicable buys.

• Stakeholder Satisfaction: Improved GM/Engineer satisfaction scores on purchasing support.

Work Schedule & Travel

• Base in Pakistan with mandatory overlap with U.S. Eastern Time for live vendor/property coordination.

• Minimal travel; occasional visits to local partner offices or virtual site walk‑throughs as needed.

Compensation & Benefits

Competitive salary (PKR) with performance incentives; medical benefits per local policy; paid time off and local holidays; professional development opportunities. (Final package to be confirmed.)