Posted May 18, 2026 301 views
The Citizens Foundation is seeking a detail-oriented and proactive HR Officer to assist in the maintenance and management of personnel records for both faculty and non-faculty staff. This role involves supporting various HR functions, ensuring accurate data handling, and facilitating efficient HR operations. The ideal candidate has a strong background in human resources with at least three years of professional experience and possesses excellent interpersonal and communication skills. Although this position does not currently include team management responsibilities, it plays a critical role in supporting HR processes and contributes significantly to the overall HR department's success.
The HR Officer is responsible for accurately receiving, entering, and managing HR-related documentation and transactions. This includes tracking documents, addressing payroll-related queries, organizing training activities, and ensuring timely collection and verification of employee records. The role demands the ability to coordinate with multiple school areas and offices to prepare periodic reports on staff allowances and faculty awards. Additionally, the HR Officer ensures compliance with policies and standard operating procedures and follows up on pending HR issues to maintain smooth operational workflows.
Responsibilities
- Maintain accurate and up-to-date personnel records for faculty and non-faculty staff.
- Receive, enter, and accurately process mail and HR transactions.
- Track documents related to HR functions and resolve payroll queries effectively.
- Coordinate and organize HR-related training activities as needed.
- Collect and verify employee documentation ensuring compliance with organizational policies and SOPs.
- Prepare monthly and quarterly reports on school staff allowances and faculty awards.
- Follow up with area offices to resolve pending HR issues and ensure timely communication.
- Support various HR processes by liaising with different departments and maintaining systematic records.
- Ensure proper implementation of HR policies and procedures across all documentation and transactions.
- Assist in the dispatching of employee documentation to the Head Office HR department for processes not automated.
- Perform any additional HR-related tasks assigned by the manager to support departmental operations.
Skills
The Citizens Foundation
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