Handles a wide variety of complex situations and conflicts involving the administrative & managerial function of the office
Composes correspondence requiring knowledge of Director’s philosophy, and some understanding of technical matters; may sign for Director when technical or policy content has been authorized
Exchange information, give direction and guidance, and coordinate projects on the Director’s behalf.
Take authorized action during Director’s absence and uses initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of Director’s absence
Create meeting agendas and may serve as recorder of minutes at meetings with responsibility for transcription, distribution to participants and arranges for staff implementation
May sort, read and annotate incoming mail, documents and email, and attach appropriate file to facilitate necessary action; determines routing, signatures required, and maintain follow-up
Schedules and organizes activities such as meetings and activities within the department
Analyzes operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures
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