Time Keeper

We are seeking a detail-oriented and reliable Attendance Officer to manage and oversee the daily attendance and shift schedules of all employees. The ideal candidate will ensure accurate recording of attendance data, monitor shift timings, handle leave records, and coordinate with various departments to maintain smooth workforce operations. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while supporting HR and payroll functions.

Key Responsibilities

- Record and monitor daily attendance, including shift start and end times, late arrivals, early departures, and absences for all workers.
- Maintain and update shift rosters, ensuring each employee is assigned to the correct shift as per scheduling requirements.
- Verify and document overtime hours in accordance with company policies and approvals from department heads.
- Maintain accurate leave records, including casual, sick, and annual leave, and update leave balances regularly.
- Review attendance machine or biometric data daily, correct any missing punches, and resolve discrepancies in coordination with relevant departments.
- Prepare and submit daily, weekly, and monthly attendance and overtime reports to the HR department.
- Provide verified attendance and overtime data to the payroll/accounts team within the stipulated monthly deadlines.
- Organize and maintain time office files and employee attendance records to ensure they are up to date and easily accessible.
- Report any cases of repeated absenteeism, lateness, or attendance violations promptly to the HR Manager.
- Respond to employee queries regarding attendance, shift schedules, and overtime in a courteous and professional manner.
- Maintain strict confidentiality of all employee attendance and personal data.

Required Qualifications

- Proven experience in attendance management, timekeeping, or a related administrative role.
- Strong attention to detail and accuracy in data recording and reporting.
- Proficiency in using attendance systems, biometric devices, and Microsoft Office applications.
- Excellent organizational and communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills to address attendance discrepancies and employee concerns.

Preferred Qualifications and Benefits

- Prior experience working in a human resources or payroll support capacity is an advantage.
- Familiarity with company policies related to attendance, leave, and overtime management.
- Competitive monthly salary ranging from Rs30,000 to Rs45,000.
- This position requires in-person attendance at the workplace, fostering direct collaboration with HR and operational teams.

If you are a dependable professional with a keen eye for detail and a commitment to maintaining accurate attendance records, this role offers an excellent opportunity to contribute to workforce management and organizational efficiency.