Posted Mar 20, 2024 220 views
Responsibilities:
- Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
- Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone.
- Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested.
- Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient promptly while also managing outgoing mail and packages for pickup.
- Regularly monitoring the meeting room condition, the meeting room should be neat & clean.
- Handle the vendors, clients, applicants professionally.
- Assist applicants who come into the building for interview purposes by providing them with applications, pens, and clipboards along with any reference material.
- Greet walk-in clients and make sure they are comfortable while they wait for their scheduled appointment.
- Maintain records and files.
- Monitor office supplies.
- Take up other duties as assigned. (Travel arrangements, schedules, etc.)
- Monitor, organize and forward emails.
Requirements:
- Proven experience as front desk representative, agent, or relevant position.
- Familiarity with office machines (e.g. fax, printer, etc.).
- Knowledge of office management and basic bookkeeping.
- Proficient in English (oral and written).
- Good knowledge of MS Office (especially Excel and Word).
- Strong communication and people skills.
- Good organizational and multi-tasking abilities.
- Problem-solving skills.
- Customer service orientation.
Job Details
Vaival Technologies
In over seven successful years of business and with the help of 90+ fantastic team members Vaival has perfected its sole dedication: to deliver Offshore Agile Software Development Teams. We have worked with businesses of all types and sizes from all around the world, from independent startups and agencies to software product development companies, enterprise ventures, and much more. They all came to Vaival with a simple request – to simplify their outsourcing experience, reduce their costs and lower time-to-market – and they were all delighted with what we helped them do.
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