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Office Secretary

We are seeking a highly organized and proactive Office Secretary to manage day-to-day administrative operations and support corporate governance requirements. This full-time, on-site role is essential in ensuring smooth office operations, effective internal communication, and accurate record management. The ideal candidate will provide executive assistance, coordinate internal workflows, prepare and maintain minutes of meetings, compile meeting documentation, manage statutory records, and handle official correspondence in line with organizational policies and procedures.

Key Responsibilities

Manage daily office operations, including reception duties, document control, and correspondence.
Provide executive administrative support to senior management, including calendar and meeting management.
Draft and format official letters, internal memos, and corporate correspondence.
Prepare board meeting documentation, including agendas, resolutions, and minutes.
Maintain and update statutory registers and corporate records in compliance with regulatory requirements.
Manage incoming calls and emails with professionalism, ensuring smooth internal and external communication.
Organize and maintain filing systems (both physical and digital), ensuring secure archiving of sensitive records.
Liaise with clients, vendors, and external stakeholders in a professional and confidential manner.

Education & Experience

Bachelor’s degree in Business Administration, Management, or a related field (BBA or equivalent preferred).
1–3 years of relevant experience in corporate offices or administrative roles.
Familiarity with corporate governance and office management processes.

Core Competencies

Strong communication skills (written & verbal) in English and Urdu.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational and time management skills with the ability to multitask.
High attention to detail and accuracy in work.
Professional discretion and ability to handle confidential information.
Client-focused, collaborative, and proactive work ethic.

What We Offer

Market-competitive salary: PKR 60,000–70,000/month (based on experience).
Performance bonuses and annual increments.
Exposure to diverse corporate and consultancy projects.
Learning and development opportunities within a growing organisation.
Supportive, professional, and team-oriented workplace culture.

Skills

Microsoft Applications Experience Communication Skills Record Keeping Administrative Management Organized and Multitasking Documents Maintenance Skills Minutitasking Skills

Job Details

Job Channel:

Women Jobs

Industry:

Consultants

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Gulberg 3, Lahore, Pakistan

Gender:

Female

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Experience:

2 Years - 5 Years

Apply Before:

Sep 08, 2025

Posting Date:

Aug 08, 2025

Valeon Global

Consultants · 11-50 employees - Lahore

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