Finance Intern

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war and disaster. At work today in over 40 countries and 22 U.S. cities, we restore dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan since 1980, managing and delivering large, complex programs to meet the needs in health, education, safeguarding, environmental health and livelihoods for displaced, poor and disaster affected communities. With the support of the federal and provincial governments, and generous donors, the IRC is currently implementing multiple projects across the country.

Job Overview/Summary:

The Finance Intern plays a vital role in ensuring the smooth operation of financial processes by supporting payment processing, documentation review, and compliance with IRC and donor requirements. This includes maintaining accurate financial records through daily updates to payment trackers, verifying the completeness of payment requests, and assisting in the adjustment of program and travel advances. The role also involves preparing petty cash replenishment requests in line with Integra guidelines, computing taxes in accordance with KAPRA and FBR regulations, and maintaining an organized archiving system for financial records. Additionally, the Finance Intern contributes to month-end and year-end closing activities, supports audits and compliance documentation, and participates in professional development initiatives. The position requires strong attention to detail, organizational skills, and a commitment to upholding financial integrity and accountability.

Major Responsibilities:

• Processing and checking payment requests to ensure complete documentation, and compliance with donor and IRC requirements.
• Assisting Sr. Finance Officer in updated the daily payments in monthly tracker in Excel spreadsheet. Ensuring that all information in the spreadsheet is correct and complete.
• To assist in checking daily payment requests are complete with all required documents as per IRC standard operating procedures.
• Assisting Sr. Finance Officer in processing the adjusting entries against program and travel advances on regular basis
• Assisting in preparing DynAd for petty cash replenishment requests coming from the field offices, as per the Integra guidelines.
• Assisting in computation of Rent, supplies and services tax as per KAPRA and FBR regulations
• Maintaining an organized manner of archiving the financial record at box folders. Ensuring that the current record is updated. Retrieving vouchers whenever required.
• Participating in professional development activities, as needed or requested.
• Support month-end and year-end close processes.
• Analyze financial data and identify trends or    discrepancies.
• Assist with audits and compliance documentation
• Perform other duties, as necessary and/or requested.

Key Working Relationships:

• Position Reports to: Senior Finance Officer
• Position directly supervises: N/A
• Indirect Reporting: Head of Office

Job Requirements:

A. Education:

University degree/postgraduate with majors in Finance

B. Demonstrated skills and competencies:

·       Excellent communication and analytical skills

·       Ability to work independently and collaboratively in a team environment

·       Flexible and a good team player

• Excellent knowledge of MS Office package (word, excel, and power point).
• Ability to work under pressure and meet deadlines.
• Strong, creative problem-solving skills

C. Language Skills:

• Must be fluent in English, and Urdu languages.

The IRC Core Values and Commitments.

• The IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
• IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge to uphold and abide by the IRC’s Child Safeguarding Policy.
• Level of interaction with children: Less Frequent direct contact with children
• IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.
• IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.