CargoNXT, a prominent logistics and fulfillment partner located in the strategic port city of Gdansk, Poland, is looking for a highly organised and proactive Administrative Assistant to join our vibrant team. We specialise in supporting brands as they expand their sales and distribution channels across Europe by offering comprehensive services such as fulfillment, storage, logistics, and e-commerce integrations. The Administrative Assistant will be essential in ensuring the smooth and efficient handling of daily office operations, providing vital support to maintain the high-quality service our clients expect.
Key Responsibilities
Manage all office communications by professionally answering phone calls, responding to emails, and handling correspondence. Schedule and coordinate meetings, appointments, and travel arrangements for team members to ensure seamless daily operations. Prepare and edit documents, reports, and presentations with precision and attention to detail. Maintain organised filing systems, both digital and physical, to guarantee easy access to important information. Provide administrative support to logistics and warehouse teams, including data entry and documentation tasks. Assist with basic bookkeeping duties such as processing invoices and monitoring expenses. Oversee office supplies inventory and place orders as necessary to maintain smooth office functioning. Serve as a point of contact for both internal and external stakeholders, managing enquiries with professionalism and courtesy.
Required Qualifications
Proven experience in an administrative or office support role, demonstrating reliability and efficiency. Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Exceptional organisational and time-management skills with the ability to prioritise multiple tasks effectively. Excellent written and verbal communication skills in English. Meticulous attention to detail and strong problem-solving capabilities to address various administrative challenges. A proactive attitude with the ability to work independently as well as collaboratively within a team environment.
Preferred Qualifications and Benefits
Experience in the logistics, fulfillment, or e-commerce sectors is highly desirable. Fluency in Polish or other European languages is a significant advantage, enhancing communication within our diverse team and client base. CargoNXT offers a competitive salary package ranging from $20,000 to $35,000 USD per annum. This role provides the opportunity to work in a dynamic and supportive international environment that encourages professional growth and development. You will hold a key position within a growing company that is actively shaping the future of European e-commerce logistics. Join us and contribute to a team committed to excellence and innovation in the logistics industry.
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