Administrative Assistant-Risk, Reporting & Analysis

Oaktree is a leading global investment management firm specializing in alternative investments, managing over $220 billion in assets. With a presence in more than 25 cities worldwide and a team of over 1,400 employees, the firm focuses on an opportunistic, value-oriented, and risk-controlled investment approach across credit, equity, and real estate sectors. Oaktree fosters a collaborative, inclusive, and diverse work environment that values curiosity and supports career development. The company is also deeply committed to community engagement through philanthropic initiatives.

Key Responsibilities

Manage complex and frequently changing calendars for multiple senior executives, using sound judgment to prioritize meetings, resolve conflicts, and protect executive focus time. Act as the primary liaison between executives and internal teams, clients, senior leadership, and external stakeholders. Coordinate all aspects of internal and external meetings, including scheduling, venue arrangements, catering, technology setup, guest access, agendas, briefing materials, and follow-up actions.

Prepare executives for meetings by organizing agendas, background information, presentations, reports, and other relevant materials. Attend selected meetings to document key decisions and action items, ensuring timely follow-up. Handle complex domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, visas, and last-minute changes.

Prepare and submit expense reports, process invoices, and monitor approvals and reimbursements. Draft, edit, proofread, and format executive correspondence, presentations, reports, meeting materials, and internal communications. Maintain department trackers, contact records, and client activity information with accuracy and confidentiality.

Support employee onboarding activities in coordination with relevant stakeholders. Independently coordinate executive and department projects, off-site meetings, special events, and cross-functional initiatives. Anticipate executive and departmental needs, identify potential issues, and recommend solutions proactively. Handle confidential business, client, personnel, and organizational information with the utmost discretion.

Collaborate with HR partners on department-related matters such as hiring, leaves, and staff support. Coordinate with other Executive Assistants across the organization to ensure seamless operations. Manage records and document control effectively.

Required Qualifications

Bachelor’s degree or an equivalent combination of education and relevant professional experience. A minimum of five years of executive administrative experience supporting multiple senior executives, preferably in a professional services environment. Proven ability to manage complex schedules, competing priorities, and time-sensitive assignments with minimal supervision.

Highly proactive, organized, detail-oriented, and capable of anticipating the needs of executives and stakeholders. Excellent written and verbal communication skills, including strong proofreading, editing, and business correspondence capabilities. Demonstrated professionalism and discretion when handling confidential and sensitive information.

Strong interpersonal skills with the ability to interact effectively with clients, executives, employees, and external stakeholders at all levels. Ability to remain composed, flexible, and solutions-oriented in a fast-paced and frequently changing environment. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.

Experience coordinating Zoom, Microsoft Teams, and other video and audio conferencing platforms. Ability to accommodate occasional schedule changes, early or late meetings, and support across multiple time zones as business needs require.

Preferred Qualifications and Additional Information

Experience with Salesforce or another CRM platform is preferred. The role may require international travel coordination and occasional flexibility in working hours to support global executives.

Oaktree is an equal opportunity employer committed to diversity and inclusion. Employment decisions are made without regard to race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, age, disability, medical condition, veteran status, or any other classification protected by law. The firm promotes a respectful workplace and encourages applicants from all backgrounds to apply.

For applicants based in Los Angeles, Oaktree considers qualified candidates with a criminal history consistent with applicable federal, state, and local laws.