Executive / Senior Executive Procurement (Medical)

This position focuses on managing the end-to-end procurement cycle from purchase requisition reviews to final delivery and inspection of goods. The Executive / Senior Executive ensures vendor performance aligns with service level agreements and actively manages vendor relationships through transparent communication and precise documentation. The incumbent handles purchasing software and systems for efficient order processing and audit support. The role is not responsible for managing a team but requires independent decision-making and effective coordination among diverse stakeholders to optimize the medical supply chain. Upholding regulatory compliance and quality assurance throughout procurement activities remains a primary responsibility to sustain the hospitals commitment to patient care excellence.
Responsibilities

Review purchase requisitions for medical and surgical items, ensuring technical specifications are accurate and align with clinical requirements.
Process purchase orders efficiently in the procurement software, maintaining timely and accurate records of all transactions.
Identify and evaluate reliable medical suppliers, obtain competitive quotations, and negotiate prices, lead times, and payment terms.
Evaluate technical specifications of drugs, consumables, and surgical materials using pharmaceutical and clinical knowledge.
Ensure compliance with Drug Regulatory Authority of Pakistan (DRAP) guidelines, hospital policies, and relevant quality standards.
Coordinate with central medical stores and clinical departments to monitor stock levels, anticipate usage rates, and prevent shortages.
Oversee the inspection of incoming medical consignments, managing returns and replacements for damaged or non-compliant products.
Maintain and update vendor databases, track delivery schedules, and monitor supplier adherence to agreed service level agreements.
Prepare and maintain precise documentation such as invoices, purchase orders, regulatory approvals, and delivery notes for internal and external auditing.
Utilize MS Excel, ERP procurement modules, and MS Office tools proficiently to track procurement activities and generate reports.
Apply strong negotiation and vendor management skills to optimize procurement outcomes while maintaining ethical standards.
Maintain attention to detail in a fast-paced operational environment to ensure accuracy and compliance across all procurement functions.