Personal Assistant to CEO

Anaya Impex is seeking a highly organized and trustworthy Personal Assistant to support the CEO in managing daily activities and ensuring the smooth operation of executive functions. The ideal candidate has at least 4 years of experience providing comprehensive administrative assistance, handling confidential information with discretion, and demonstrating exceptional task prioritization skills. This role requires close collaboration with senior management, clients, and various stakeholders to coordinate meetings, appointments, travel plans, and official engagements efficiently. The Personal Assistant effectively manages the CEOs calendar and communications, prepares detailed reports, presentations, and correspondence, and monitors pending tasks to ensure timely follow-ups. As a key executive support role, the candidate must maintain professionalism in all dealings, maintain proper records, and facilitate seamless office operations to enable the CEO to focus on strategic responsibilities. This position does not involve team management but demands a proactive and detail-oriented individual dedicated to enhancing executive productivity.
Responsibilities

Manage the CEOs daily schedule, appointments, and meetings with precision and adaptability.
Coordinate and track tasks assigned by the CEO, ensuring timely completion and follow-up.
Prepare meeting agendas, take minutes, and compile presentations, reports, and official correspondence.
Serve as the liaison between the CEO, heads of departments, clients, and external stakeholders.
Maintain and organize important documents, confidential files, and records systematically.
Monitor ongoing tasks and projects, providing regular status updates to the CEO.
Arrange and coordinate travel logistics, including flights, accommodations, and itineraries.
Screen and organize incoming calls, emails, and communications, prioritizing urgent matters.
Prepare daily and weekly executive updates summarizing tasks, meetings, and important issues.
Brief the CEO thoroughly ahead of important meetings, appointments, and events.
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Plan and coordinate company events and official engagements as required.
Utilize calendar management tools like Google Calendar and email client tools to optimize scheduling and communication.