Executive Procurement

The Executive Procurement at AUK Group Ahsan ul Kalam plays a crucial role in ensuring the efficient and effective procurement of goods and services. This position is responsible for managing supplier relationships, negotiating contracts, and planning procurement activities to support business objectives. The role focuses on maintaining accurate procurement documentation, coordinating payments, and overseeing the production and delivery processes to ensure timely fulfillment of orders. Although this role does not involve managing a team, it requires strong individual contribution and collaboration with various departments such as finance, logistics, and warehouse management. This position demands close interaction with suppliers and internal stakeholders to monitor production progress, coordinate shipments, and resolve any procurement-related issues. The Executive Procurement closely tracks supplier performance and shipment schedules while ensuring compliance with procurement policies and procedures. Reporting and documentation are essential aspects of this role, providing transparency and updates on procurement activities, production status, shipment tracking, and pending issues, which collectively contribute to streamlined supply chain operations and enhanced vendor management.
Responsibilities

Receive and verify Proforma Invoices to ensure accuracy and completeness.
Prepare Purchase Orders in accordance with company policies and procurement plans.
Maintain clear and up-to-date procurement documentation and records for audit and compliance purposes.
Prepare payment requests and coordinate with the Finance Department to guarantee timely supplier payments.
Follow up on payment status to resolve any delays or discrepancies.
Monitor production progress with suppliers by tracking timelines and identifying any delays.
Report production delays promptly and work with suppliers to ensure timely completion of orders.
Coordinate with freight forwarders and logistics partners to schedule shipments effectively.
Monitor shipment schedules and actively follow up on loading and transportation movements.
Ensure all shipping documentation is accurate and complete to facilitate customs clearance and delivery.
Work closely with warehouse teams to confirm stock receipts and manage delivery schedules.
Prepare daily procurement follow-up reports highlighting key updates and challenges.
Generate production status reports to provide insights into order fulfillment progress.
Create shipment tracking reports to keep relevant parties informed about delivery timelines.
Compile and communicate reports on pending procurement issues to aid in resolution and decision-making.
Build and maintain strong relationships with suppliers to promote collaboration and supplier performance improvement.
Leverage vendor management systems to monitor supplier data and streamline procurement processes.
Engage in contract negotiation to secure favorable terms and optimize procurement cost-effectiveness.