Billing Officer

Additionally, the Billing Officer will assist the accounts team by supporting daily accounting activities, generating necessary financial documentation, and preparing relevant reports for management. Proficiency in MS Excel and familiarity with invoicing software are required to efficiently manage and track payment collections and conduct invoice verifications. The ideal candidate demonstrates strong communication skills, the ability to work independently, and a thorough understanding of the billing cycle within a corporate structure. This role does not involve team management but requires a proactive and organized approach to handling multiple financial responsibilities in a fast-paced logistics environment.
Responsibilities

Prepare, verify, and issue client invoices accurately and on schedule using established billing software and accounting processes.
Maintain and reconcile client ledgers, ensuring all billing transactions are posted correctly within the companys accounting system.
Maintain the company cashbook by recording daily receipts, payments, and related financial entries consistently and accurately.
Track and manage accounts receivable by monitoring client payment statuses and following up on overdue payments to ensure timely collections.
Respond professionally and promptly to client queries regarding invoices, account balances, and billing discrepancies, resolving all concerns satisfactorily.
Generate and distribute invoices, statements of account, and billing reports regularly to clients and internal management as required.
Assist the accounts department by providing support in daily accounting functions, report generation, document management, and special projects as assigned by management.
Conduct invoice verification and credit management tasks to ensure compliance with contractual terms and company policies.
Utilize MS Excel and billing software proficiently to enhance billing accuracy, data entry efficiency, and financial reporting.
Collaborate with other departments as necessary to ensure seamless billing processes and accurate financial records.
Adhere to company policies and internal controls to prevent errors and financial discrepancies in billing and accounts receivable operations.