Data Entry Operator (HIV)

Medecins Sans Frontieres (MSF)

Karachi , Pakistan

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Main Purpose:

Carry out all activities related to the entry of medical data into the mission database, according to MSF protocols and maintaining confidentiality, in order to have reliable and up-to-date information.

Accountabilities:

Enter medical data (e.g., patient data, dates of visit, content of prescription, viral load, etc.) in the mission’s database regularly and according to MSF protocols.
Participate in the compilation of data from both MSF structures and collaborating health facilities.
Participate in the search for missing data.
Update files of existing patients and make any necessary corrections.
Make regular backups of all data processed.
Maintain all provided equipment and keep the recording area clean and tidy, with special emphasis on all patient files.
Report any issues concerning data management to a superior.
Elaborate statistical reports as required by the medical team.
Ensure, promote, and maintain confidentiality regarding all information registered.

MSF Section/Context Specific Accountabilities:

Daily Data Entry: Enter daily voluntary counselling and testing (VCT) registration and laboratory data into approved MSF KoboToolbox and Excel tools within agreed deadlines. Check entries against source registers and confirm successful synchronisation; report backlogs or failed uploads promptly.
Client Codes and Confidentiality: Use only assigned unique alphanumeric client codes in the screening dataset. Do not enter names, addresses, or unconsented telephone numbers. Keep any separately authorised contact or code linkage information outside the screening dataset, accessible only to designated staff under the project protocol.
Data Quality and Duplicates: Check completeness, valid codes, date sequences, permitted values, and consistency across registration, testing, and referral records. Flag possible duplicates for review; do not merge or delete records independently.
Test Results: Ensure real-time, error-free recording of rapid test kit results (Determine and Uni-Gold RDTs), result categories (Positive, Negative, Indeterminate), age, gender, and referral status as logged by the testing nurses.
Secure Storage and Backups: Keep registers and paper forms locked and devices protected with approved passwords, encryption, and access controls. Use only authorised accounts, storage, and transfer channels; do not share credentials or send client data through personal email, messaging, or personal storage. Verify receipt and perform backups under the approved IT procedure.
Reporting: Compile and consolidate daily/weekly key performance indicators (KPIs) (e.g., total clients counselled, total tested, positivity rate, Discordance/Indeterminate rate, return rates for deferred results) for the HP Manager, MedCo, and Epidemiological team.

MSF is an equal opportunity employer and does not charge any application or recruitment fees. MSF is a civil society initiative that brings together individuals committed to assisting others in crisis. Each individual applying for an MSF position does so out of conviction and is expected to uphold the values and principles of MSF.

Application Deadline: 23 October 2026.

Skills

Data Quality Control Reporting Abilities Data Entry

Job Details

Industry:

N.G.O./Social Services

Functional Area:

Health & Medicine

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Department:

MSF - Belgium

Job Location:

Karachi, Pakistan

Gender:

No Preference

Minimum Education:

Matriculation/O-Level

Degree Title:

Bachelor\\\'s in a relevant field preferred

Career Level:

Entry Level

Minimum Experience:

Less than 1 Year

Apply Before:

Oct 24, 2026

Posting Date:

Oct 15, 2026

Medecins Sans Frontieres (MSF)

N.G.O./Social Services · 51-100 employees - Karachi

Médecins Sans Frontières/ Doctors Without Borders (MSF) is an international, independent organization which provides medical and humanitarian aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF first started working in Pakistan in 1986 and today provides vital, high-level medical care to people in Balochistan, Khyber Pakhtunkhwa, Sindh and Punjab provinces. We work in collaboration with health authorities in the country and aim at providing access to quality medical care for the population. There is a particular focus on mother and child healthcare and the treatment of specific diseases such as tuberculosis and cutaneous leishmaniasis. MSF also has the capacity to respond quickly to emergencies or natural disasters whenever and wherever they strike. In Pakistan our activities are funded by private donations worldwide, with no institutional or government contributions. MSF's medical facilities are located in Peshawar, Khyber Agency, Chaman, Quetta, Dera Murad Jamali, Gujranwala and Karachi.