Finance Intern

SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities and marginalized groups since 2010 by providing humanitarian assistance during emergencies and supporting them through the implementation of sustainable development programs in the areas of Child Protection & Child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including Sindh, Punjab, Baluchistan, and KPK, and has a presence in 33 of the most vulnerable districts. In light of increasing challenges such as inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING

As part of the implementation of the Child Safeguarding Policy (CSP), please specify the level of risk associated with child safeguarding (0, 1, or 2) depending on whether or not the position involves contact with children (in particular, access to children and/or personal data) and, if so, specify the type of interaction.

• Level 0: no contact with children
• Level 1: access to children and/or personal data about children
• Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

MAIN RESPONSIBILITIES

Objective 1: Management Activities:

• Ensure accurate and efficient cash management.
• Follow and implement all SIF policies, procedures, grant compliance, and documentation requirements.
• Keep cash and other assets in a secure and protected place.
• Maintain records of all cash and advances on an Excel worksheet, updating reconciliations daily.
• Perform daily cash counts and whenever required by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, and appropriate approvals and reviews are made as per SIF policy before payment of any cash payments.
• Enter all transactions into accounting software under the supervision of the Finance and Admin Officer.
• Establish daily cash needs after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all cash receipts/invoices are correctly filled and eligible for SIF accountancy (indicating date, details of the supplier, and clearly written amounts in figures and words with the stamp PAID).
• Cross verify the field office cash vouchers along with accounting books. After ensuring accurate accounting entries and payment vouchers, sign the vouchers.

Objective 2: Scanning and Record Keeping Activities:

• Scan all vouchers of Field & Base accountancies after finalization.
• Ensure timely and accurate scanning of all financial vouchers.
• Archive monthly accountancy in the record room.
• Maintain, secure, and care for records in accordance with SIF policy and procedures.
• Keep all finance documents and reports properly filed, labeled, and stored in an accurate and easily accessible manner.
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: External Dealing Activities:

• Provide support to the finance department in bank coordination (cheque withdrawal, cash deposit, bank deposit, collection of bank statements, and salary submission).
• Prepare cash and advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the accounting data to SIF internal or external auditors with the approval of the line manager.
• Be adaptable and flexible to take on new tasks and new assignments as requested from time to time.

Education: University degree in Finance or Accounting

Experience:

• Fresh or 1 year of experience in international development and/or non-profit organizations.
• Good computer skills; proficiency in Word, Excel, PowerPoint, and database management.
• Experience in cash management and record keeping.
• Very good communication skills and a team player, as well as the ability to work individually.
• Fluency in English and the local language is required.
• Demonstrated organizational ability is strongly desired.
• Ability to liaise with national authorities, NGOs, and other agencies.
• Flexibility and adaptability is required.