HR, Recruitment & Payroll Coordinator – UK Construction

AllshoreCX is looking for a detail-oriented and experienced HR, Recruitment & Payroll Coordinator to support the operations of a growing UK-based construction workforce company. This role involves managing daily workforce administration tasks such as recruitment, onboarding, compliance checks, timesheet management, payroll coordination, and communication with both workers and management. The ideal candidate will be highly organized, possess excellent communication skills, and be capable of handling multiple responsibilities independently in a fast-paced environment.

Key Responsibilities

Recruitment & Onboarding:
Identify and recruit skilled construction workers across the UK, including shuttering carpenters, steel fixers, strikers, concrete operatives, and erectors. Advertise job vacancies on platforms like Indeed, CV-Library, social media, and other recruitment channels. Screen applicants, conduct initial interviews, and maintain an up-to-date workforce database. Manage onboarding procedures, worker registration, and project mobilization. Maintain clear and consistent communication with workers regarding job opportunities, availability, and assignments.

HR & Worker Compliance:
Conduct UK Right to Work checks and keep verification records current. Verify essential trade qualifications such as CSCS, CPCS, NPORS, and other certifications required for the workforce. Maintain accurate worker profiles, contracts, and compliance documentation. Monitor certification expiry dates and schedule timely renewals. Ensure confidential HR and personnel records are maintained according to company policies and data protection regulations. Provide support for worker queries, attendance issues, and general HR administration.

Timesheets & Payroll Coordination:
Collect and verify weekly timesheets submitted by construction workers. Coordinate with site supervisors and management to confirm working hours and approvals. Maintain precise records of hours worked, overtime, and pay rates. Prepare payroll reports and submit approved data to the payroll provider or authorized payroll team. Liaise with UK management on payment queries, discrepancies, and payroll deadlines. Support administration for PAYE, CIS, or umbrella payment arrangements as applicable. Assist with payroll reconciliation and maintain accurate payment records.

Workforce Coordination & Reporting:
Keep updated records of worker availability and project assignments. Collaborate directly with UK-based management and workers to monitor attendance, absences, and allocations. Prepare weekly reports covering recruitment, timesheets, payroll, and compliance. Proactively identify and resolve administrative issues to prevent delays in project delivery. Contribute to the continuous improvement of workforce management processes and systems.

Required Qualifications

- Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
- Minimum of 3 years’ experience in HR, recruitment, payroll administration, or workforce coordination.
- Experience supporting UK-based companies is highly desirable.
- Strong written and verbal English communication skills.
- Proficiency in Microsoft Excel and data management.
- Familiarity with HR, payroll, or workforce management software.
- Excellent organizational skills and attention to detail.
- Ability to work independently and meet strict weekly deadlines.
- Comfortable communicating with UK workers, contractors, and management.

Preferred Qualifications and Benefits

Preferred Experience:
- Recruitment or labour supply experience within the UK construction sector.
- Experience with UK agency staffing and temporary workforce administration.
- Knowledge of UK payroll processing and coordination.
- Understanding of PAYE, CIS, and umbrella company payment arrangements.
- Familiarity with construction industry compliance standards such as CSCS, CPCS, and NPORS.
- Experience managing weekly timesheets for large workforces.

Benefits:
- Competitive salary based on experience.
- Opportunity to contribute to a growing UK construction workforce business.
- International exposure and professional development opportunities.
- Clear career progression paths.
- Supportive and professional working environment.

This is an in-person position offering a monthly salary range of Rs140,000 to Rs180,000. Candidates with prior experience in UK recruitment, payroll, construction staffing, or workforce management are strongly encouraged to apply. AllshoreCX is committed to equal employment opportunities.