Assistant Finance Officer

To assist with financial functions at the Area office level and assist with administrative functions.  Effectively complete multiple day-to-day tasks to ensure the smooth running of IR Pakistan financial matters at the Field office level, ensuring reporting and compliance with donor and Islamic Relief financial guidelines.

Technical:

The following are the main responsibilities that the role holder will be accountable for:

• To keep finance record (soft/hard) and analyze financial reports to ensure accurate information available for planning

• Look after the cash payments and review the filled-up payment requisition form as a whole

• Ensure the accurate preparation of cheques deduction of applicable tax and get approval of competent authority for payment

• Calculation of tax and make sure the submission of challans in the government treasury

• Review the invoices raised by the suppliers

• Recording receipts for cash expenditure

• Securing petty cash and its reconciliation prior to month end and replenishment

• To reconcile the monthly bank reconciliation

• To maintain smooth coordination with other departments

• To ensure the policy of Islamic relief regarding to financial aspects

• Maintained better relationship with bank at AO Quetta

• To Process Per diem Payment As per policy and make sure the attachments

•  Processed Monthly Bank Reconciliation as per requirements

•  Prepared monthly Withholding Tax Detail and share it to Area Office timely

• Ensured Bank Balance before Cheque Handover and Communicate Bank Issues With area office timely and also take follow up timely for fund transfer

• Process and review Staff Medicals Payment and maintained Tracking sheets as per limit

• Also maintained Different tracking sheets (CPI/Cheque/Admin Petty cash/Staff Cash Advance) and update on regular Basis

• Responsible for Admin Petty cash coding and settlement

• Responsible for reviewing all submitted financial vouchers deeply and make sure supporting before payment and Maintained better Coordination with Other departments and communicate queries timely with field office team.

• Ensure the supporting Documents before filling and maintained filling system as per policy

• Maintained better Coordination with Other departments 

• Reviewed updated Budget verses Actual for admin petty cash coding and make sure the availability of fund in budget head before Project coding

• Also faced yearly and Project wise auditing by internal and external Auditors and ensure the availability of vouchers as per their requirements

• Also perform Different Project closing and did my best to close all the financial vouchers before Project deadlines and timely report the vouchers.

Operational:

• Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes etc

• Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Unit 4).

• Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation etc)

• Ensure the respect of the procedures before any payment.

• Review all the payments documents for proper coding and supporting documents.

• Supervises the archiving of the accounting documents in the field and its transmission to the AO.

• Strong Skill in Excel.

Organizational:

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services to communities.
• In depth understanding of IR values and their demonstration in the field while working with communities.
• Abide by the IR zero tolerance policy towards bribery & corruption through sensitization / empowerment of communities on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities to ensure effective implementation with future sustainability.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission and core values.

Qualification:

B. Com, MBA finance, M. Com, BBA Finance 

Experience:

• 1 years with Masters/Bachelor (16 Years) or 2 years with Bachelor (14 Years) relevant experience. 
• Substantial experience in managing multi projects.
•  Proficiency in accounting software, preferably Unit 4.
• Ability and motivation to travel within Baluchistan and Pakistan.

Computer Skills:

MS Excel, Outlook, ERP systems familiarity, Unit 4.

Language:

Fluency in English (written and spoken is essential)

Key Personal Qualities:s

• Good analytical and assessment Skills
• Communicates honestly, openly, and consistently. Shares information appropriately and ensures that views of all members of the team are freely expressed.
• Ability to manage multiple priorities and work under pressure and to deadlines. 
• Encourages a positive rather than negative viewpoint.
• Ability to manage and supervise finance and non-finance staff in multiple and remote locations
• Ability to adapt to new situations and needs.

Value Added Skills 

• Strong excel skills
• Good budgeting and reporting skills
• Good communication skills
• Good team working skills
• Good command on basic accounting entry concepts

Declarations # 1: I hereby confirm that I have never been involved and/or charged in violation of SEAH (Sexual Exploitation Abuse & Harassment) related concerns in my career.
Declarations # 2: I confirm that the above information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.
Declarations # 3: I agree that information contained within this application and supporting documents (including "sensitive information”) may be accessed, stored and used and by the organization in accordance with the Data Protection Act 1998.
 
Pre-employment Checks:
Any employment with Islamic Relief will be subject to the following checks:
* Screening clearance
* Receipt of satisfactory references

Our Values and Commitment to Safeguarding:
IR is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.

By applying, the job applicant confirms his/her understanding of these recruitment procedures.

Preference will be given to Local Candidates.
Islamic Relief is an equal opportunities employer.