Office Administrative Assistant

E-TEC TROVE is a comprehensive e-commerce growth partner specializing in Amazon and Walmart account management, international business registration (US/UK/Canada LLC/LTD), and full-stack digital marketing services. The company supports entrepreneurs and brands in establishing, scaling, and managing their global digital presence by providing a unified solution that covers legal setup, platform operations, and daily sales management. The team works closely with clients to streamline processes and drive sustainable growth across multiple markets.

The Office Administrative Assistant role is a full-time, on-site position based in Islamabad. The primary responsibility is to manage daily office operations, including handling phone calls, scheduling meetings, maintaining records, and organizing files. This position supports executives with calendar management, travel arrangements, and basic documentation preparation. Additional duties include greeting visitors, coordinating office supplies, assisting with clerical tasks such as data entry and document formatting, and ensuring a professional and efficient office environment. The role requires regular communication with internal teams and external partners to facilitate smooth business operations.

Key Responsibilities

- Manage day-to-day office operations, including answering phone calls and scheduling meetings.
- Maintain accurate records and organize office files efficiently.
- Support executives with calendar management, travel arrangements, and preparation of basic documents.
- Greet and assist visitors, ensuring a welcoming and professional reception.
- Coordinate office supplies and manage inventory to ensure smooth functioning.
- Perform clerical duties such as data entry, document formatting, and filing.
- Communicate regularly with internal teams and external partners to support business processes.
- Maintain a clean, organized, and efficient office environment.

Required Qualifications

- Strong skills in administrative assistance, including scheduling, record keeping, and office coordination.
- Experience in executive administrative support, such as calendar management and meeting preparation.
- Professional phone etiquette and effective communication skills for interacting with clients, vendors, and team members.
- Proficiency in clerical tasks including data entry, filing, and use of office productivity tools like Microsoft Word, Excel, and email platforms.
- Ability to prioritize tasks, manage time effectively, and maintain attention to detail in a fast-paced environment.
- Comfortable working on-site in a collaborative office setting and supporting multiple stakeholders.

Preferred Qualifications and Benefits

- Previous experience in office administration or front desk roles is preferred.
- A relevant diploma or bachelor’s degree in Business, Administration, or a related field is advantageous.

This role offers the opportunity to be part of a dynamic team supporting global e-commerce growth, providing valuable experience in a fast-growing industry. The position is ideal for candidates who are organized, proactive, and enjoy working in a collaborative environment.