Office Helper, Community Health Sciences

Aga Khan University, Pakistan’s first private international university established in 1983, is dedicated to providing education, research, and healthcare services of international standards relevant to Pakistan and the region. The University is affiliated with the Aga Khan University Hospital, which offers advanced clinical and diagnostic facilities. With teaching sites across Pakistan, East Africa, the United Kingdom, and Afghanistan, Aga Khan University is a vital part of the Aga Khan Development Network. The Department of Community Health Sciences (CHS) is a leading unit in Pakistan, known regionally and internationally for its work in public health and primary healthcare system development. The department includes five key sections: Epidemiology & Biostatistics, Health Policy & Management, Population & Reproductive Health, Environmental Health & Climate Change, and Non-Communicable Diseases & Mental Health. This position is a grant-funded contractual role based in Karachi.

Key Responsibilities

- Maintain cleanliness and general upkeep of assigned office areas to ensure a tidy and organized environment.
- Assist in arranging meeting rooms, training rooms, and workspaces for smooth conduct of departmental activities.
- Serve tea, water, and refreshments during meetings and official events, supporting hospitality needs.
- Handle the movement and distribution of files, documents, stationery, and other office materials efficiently.
- Provide support with photocopying, scanning, printing, filing, and other basic office tasks as required.
- Support the receipt, arrangement, and distribution of office supplies and materials to maintain operational readiness.
- Assist staff with routine office errands and administrative support to facilitate daily workflows.
- Help set up and organize meetings, workshops, trainings, and departmental events to ensure proper logistics.
- Ensure office equipment, furniture, and supplies are handled carefully and report any issues promptly to the supervisor.
- Assist with internal and external deliveries and collection of documents when necessary.
- Perform other routine duties assigned by the supervisor to support the department’s activities.

Required Qualifications

- Minimum Middle/Matric qualification, with preference given to candidates holding Matric.
- Previous experience in an office, institutional, or similar support role is preferred.
- Basic understanding of office routines and workplace etiquette.
- Ability to communicate and interact courteously with staff, visitors, and other stakeholders.
- Responsible, punctual, reliable, and willing to support a variety of office activities.
- Ability to work effectively as part of a team and follow instructions accurately.
- Good organizational skills with attention to cleanliness and orderliness.
- Physically capable of performing routine office support tasks, including moving files and supplies when required.

Comprehensive employment reference checks will be conducted as part of the hiring process. Aga Khan University is an equal opportunity employer committed to fostering a diverse and inclusive workplace culture, promoting respectful relationships among its workforce and stakeholders.