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Posted May 13, 2022 8 views
PKR. 50,000 - 50,000/Month
Job Purpose:
Provide Admin, Procurement, Human Resource, and IT support to the local project at Field Office
Key Accountabilities:
HR
- Ensure timely recruitment & selection process at field office level.
- Ensure that organizational standard SOPs and especially HR Policies are followed by project team.
- Coordinate with Country Office HR team for completion of pre-employment processes such as reference checks, verification of academic and experience certificates and medical check-ups/fitness certificate.
- Ensure that newly hired staff at field office are provided with all the required support/facilitation and induction from all concerned departments and keep their record updated for completion of personnel files and timely shared with Country Office HR team.
- Keeping all the staff details confidential, manage health and life insurance correspondence including information sharing for timely addition and deletion of staff with Country Office HR.
- Ensure all IPD medical claims and OPD claims are entertained time with country office HR.
- Provide adequate guidance to the staff for the submission of medical claims.
- Provide support to Country Office for the monthly payroll of project staff and ensure accuracy of data.
- Ensure all the set standard of MAP documentation will be followed in field offices
- Ensure single central register (SCR) for project staff and share with Country Office time to time
- Ensure all the staff to complete their final settlement process before sharing with country office HR.
IT
- Ensure provision of IT equipment to all staff at field office.
- Support in generating, configuring and managing official email IDs of all staff at field office.
- Manage organizational IT equipment and proper record keeping of inventory in consultation with Country Office IT department.
- Ensure data is uploaded on organization sharepoint regularly
- Ensure official data is protected and saved according MAP data management policy
- Provide support to field office staff for internet connections, biomatrics and online attendance in consulation with HR and It department at country office.
Administration
- Assist Admin and Finance officer in proper arrangements in order to provide services to the programme staff.
- Assist Admin and Finance officer in overall admin and logistics-related arrangements at field level and maintain correspondence properly.
- Assist Admin and Finance officer in timely clearance of all utility expenses and maintain the record by the end of month or at the time of clearance of expenses, details will be submitted to finance department – Islamabad
- Maintain all filing system of administration
- Assist Admin and Finance officer in project operations and procedures in coordination with Project Coordinator
- Control correspondences, review and address supply requisitions generated by project staffs in coordination with admin team.
Logistic
- Assist Admin and Finance officer in the procurement of goods and services for the project implementation in coordination and support of admin department at country office and at site offices in Balochistan.
- Assist Admin and Finance officer in the procurement process
- Assist in payment process to both admin and finance officer
- Issuance of PRF and maintain PRF register
- Issuance & preparation of PO and maintain the PO register as per the SOD
- Ensure the procurement tracking sheet is updated on regular basis
- Ensure maintenance of fixed asset register/Project inventory as per MAP policies and procedures at field office level.
- Assist Operation Officer for updating of the procurement tracking sheet
- Managing the office Inventory up to date and tagged
Skills
Job Details
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Department:
Operations
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelor’s Degree in Commerce, Business Administration, or any other related field.
Career Level:
Experienced Professional
Minimum Experience:
1 Year
Apply Before:
May 24, 2022
Posting Date:
May 13, 2022
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