Personal Assistant (PA)

Confidential

Karachi , Pakistan

Apply Now

Posted 2 days ago 38 views Report Job

An Asset Management Company requires the services of a Personal Assistant to the Managing Director to provide comprehensive support to effectively organize and manage daily activities to ensure smooth and effective operations. This role involves comprehensive calendar management, coordinating meetings, travel arrangements, and handling confidential information with discretion. The position requires strong multitasking abilities, prioritization skills, and the capability to provide assistance to organize all in and outside meetings for official and corporate and also manages communication channels and facilitates smooth workflow between departments. The candidates should be at least a graduate with 2-3 years experience of working as a Personal Assistant to the Managing Director.

Responsibilities

Organize and prioritize the Managing Directors (MD) daily calendar, appointments, and meetings.
Screen incoming phone calls, filter emails, and draft routine replies on behalf of the MD.
Serve as the primary liaison between the MD, and officials of Internal Departments and officials of outside Companies.
Relay instructions and communications from the MD to various department heads, monitoring progress and follow-ups.
Draft, edit, and proofread professional letters, memos, and corporate presentations with high accuracy.
Maintain organized and secure physical and digital filing systems to ensure easy retrieval and confidentiality.
Coordinate comprehensive travel itineraries including flights, hotels, ground transportation, and related bookings.
Lead and supervise a team of two assistants, delegating tasks and providing guidance to maximize office efficiency.
Maintain confidentiality and exercise discretion when handling sensitive information and communications.
Support ad hoc administrative tasks and special projects as assigned by the MD.