Posted Jul 08, 2026 431 views
This role requires managing the CEO’s calendar, coordinating meetings, in cluding board
engagements, and ensuring seamless intra-company communication on behalf of the CEO. Strong
multitasking skills are essential to handle dynamic scheduling demands, maintain confidentiality, and
uphold internal compliance standards. The ideal candidate demonstrates polished professionalism with
excellent communication skills in both Urdu and English. This position is based onsite in Islamabad,
operating from 9 AM to 6 PM with weekends off, and requires at least four years of experience in an
executive support capacity. The Secretary to the Bank CEO plays a vital role in facilitating effective
communication and coordination between the CEO’s office and various departments. The role demands
a detail-oriented individual who takes ownership of responsibilities and maintains discretion at all times.
Along with managing extensive calendar commitments, they record precise meeting minutes and
support board coordination activities. This position is designed for a self-motivated professional with a
well-groomed appearance and the ability to communicate clearly and courteously, supporting the
leadership in achieving organizational objectives.
Responsibilities
- Manage and organize the executive's calendar, scheduling appointments, meetings, and events with precision.
- Coordinate complex travel arrangements including flights, accommodations, and itineraries.
- Handle incoming and outgoing communications, prioritizing and managing correspondence on behalf of the executive.
- Prepare materials and support the executive during meetings by organizing agendas, taking notes, and distributing relevant documents.
- Maintain strict confidentiality and discretion when handling sensitive information and executive documentation.
- Facilitate coordination with internal teams and external stakeholders to ensure smooth communication and project follow-up.
- Develop and maintain efficient document management systems for easy retrieval and record-keeping.
- Anticipate the executive’s needs and proactively address potential scheduling conflicts or logistical issues.
- Support onboarding and orientation for new executive staff when required, providing necessary administrative assistance.
- Perform other administrative tasks as requested to support the executive office and enhance office productivity.
Skills
Job Details
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