Senior Assistant, Institute for Educational Development

Senior Assistant – Institute for Educational Development
Location: Karachi, Pakistan

Aga Khan University (AKU), established in 1983 as Pakistan’s first private international university, is dedicated to delivering education, research, and healthcare services of international standards relevant to Pakistan and the broader region. The University is affiliated with the Aga Khan University Hospital, which offers advanced clinical and diagnostic facilities. AKU operates teaching sites across Pakistan, East Africa, the United Kingdom, and Afghanistan, and forms a key part of the Aga Khan Development Network. Committed to fostering a diverse and inclusive workplace, AKU promotes respectful relationships among its faculty, staff, trainees, volunteers, beneficiaries, and wider communities, including vulnerable groups. The Institute for Educational Development (AKU-IED), founded in 1993, focuses on leading educational reform and improvement in developing countries by enhancing the efficiency and effectiveness of schools and educational institutions through innovation, policy development, training, and research. This position is grant-funded and contractual in nature.

Key Responsibilities:
- Develop and maintain a comprehensive calendar for meetings to ensure smooth scheduling and coordination.
- Communicate effectively with project team members and other stakeholders regarding upcoming events and activities.
- Take detailed notes and prepare accurate minutes during meetings.
- Prepare work schedules and travel plans for the project team to facilitate timely and organized operations.
- Arrange necessary resources such as stationery for meetings and other events.
- Assist the Programme Coordinator in organizing events, including managing logistics and communication tasks.
- Support the Project Coordinator, Programme Lead, and Team Leads by obtaining and preparing relevant documents for review.
- Attend events such as training sessions and workshops as required to provide on-site assistance.
- Undertake additional tasks assigned by supervisors, Programme Lead, Team Leads, and team members to support project objectives.

Required Qualifications:
- A bachelor’s degree from a reputable national or international university is essential; higher qualifications will be considered an advantage.
- At least one year of relevant experience, preferably involving day-to-day project operations and administrative support.
- Strong interpersonal and communication skills in both written and spoken English and Urdu.
- Proven ability to prepare detailed work schedules and travel itineraries.
- Experience in organizing events, including handling logistics and communication.
- Ability to work collaboratively within a team environment.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Commitment to maintaining a high level of confidentiality in handling sensitive information.

Comprehensive employment reference checks will be conducted as part of the recruitment process.

This role offers the opportunity to contribute to impactful educational initiatives within a prestigious international university setting, supporting projects that aim to improve educational outcomes in developing countries.