PS to Controller of Examination

Shifa Tameer-e-Millat University

Islamabad , Pakistan

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Posted 2 days ago 11 views Report Job

Shifa Tameer-e-Millat University is seeking a diligent and organized PS to the Controller of Examination to provide high-level administrative support. This role involves managing the comprehensive office administration functions related to examination activities, ensuring seamless coordination between various departments and stakeholders. The ideal candidate has a minimum of five years of experience in office administration and examination coordination and displays exceptional skills in communication management, scheduling, and document handling. Attention to detail and the ability to manage multiple priorities efficiently are critical aspects of this position. The PS to Controller of Examination is responsible for coordinating the Controller's schedule, managing calendar appointments, preparing and organizing examination documentation, and ensuring timely data entry tasks are completed accurately. The position requires proficiency in Microsoft Office Suite and related software tools including Microsoft Project and Microsoft Excel to track progress, schedule tasks, and prepare detailed reports. This role demands effective time management and the capacity to handle communication across departments while maintaining confidentiality and upholding university policies. Although this position does not involve managing a team, it requires collaboration with various university staff to support examination processes effectively.
Responsibilities

Manage and coordinate all office administration tasks related to the Controller of Examination's office.
Maintain scheduling and calendar management for the Controller of Examination, ensuring all appointments and deadlines are met efficiently.
Prepare, organize, and manage examination-related documents including timetables, result sheets, and official correspondences.
Handle communication management by serving as the primary point of contact for examination-related queries and correspondences.
Perform accurate data entry and maintain examination records in digital and physical formats, ensuring data integrity and confidentiality.
Use Microsoft Project to track examination schedules, deadlines, and project milestones to support efficient workflow management.
Generate reports and maintain statistical data using Microsoft Excel to assist in analysis and decision-making processes.
Coordinate with various departments and faculties to ensure the smooth execution of examination plans and requirements.
Maintain confidentiality of sensitive examination information and adhere to university policies and guidelines.
Assist in the preparation of examination results and their timely dissemination in coordination with relevant administrative units.
Prioritize tasks effectively to manage multiple ongoing activities and ensure deadlines are consistently met.
Support the Controller of Examination in organizing meetings, preparing agendas, and taking minutes when necessary.
Maintain office supplies and equipment required for examination activities and ensure smooth daily operations.