Executive Assistant

Ultrastack LTD

Posted May 11, 2024 359 views Report Job

PKR. 70,000 - 90,000/Month

We are a team of virtual sales assistants, digital marketing assistants, virtual account managers, and virtual executive assistants who team up every day of the week to engage our clients.

Our remote-first business focuses on work from the comfort of home with most of our associating marketing agencies located internationally.

Core Skills:

Scheduling/Calendar Management:
Booking and reviewing meetings
Appointment setting via calls or emails
Making travel arrangements
Resolving conflicts with the end goal of optimizing time management

Email Management:

Managing both the quality and volume of emails
Eliminating waste and excessive/spam emails
Adhering to the 4D method of email management (4D Method elements: delete it, do it, delegate it, defer it)
Social media management:
Interacting on social media platforms(Facebook, LinkedIn, Instagram, YouTube, TikTok, etc) with followers/friends or joint venture partners.
Building reach and brand image
Creating content
Strategizing content posting
Enhancing client relations

Event Planning:

Managing upward and downwards
Coordinating with different teams & individuals
Taking care of logistics
Budgeting and negotiation
Tracking and documenting expenses:
Keeping a record of all expenses and invoices
Ensuring timely coordination with the accounts department
Keeping everything documented & transparent

Project/Task management:

Using different suites such as ClickUp, Basecamp, or Trello to manage and track tasks.
Serving as a strategic partner:
Acting as a liaison between the executive and different departments of the company.
Cultivating healthy relationships with the people you are working with

Daily Tasks:

Checking and taking the required action emails within 24 hours.
Updating the executive regarding his day-to-day meetings 24 hours prior.
Keeping the level of engagement high with business/joint venture partners.
Keeping track of and checking back on deferred tasks ensuring things stay on track.
Creating, sharing, and posting content on social media platforms.
Responding to messages and comments on social media within 24 hours.
Representing your executive on a day-to-day basis.

Weekly Tasks:

Enhancing the executive's productivity by taking on projects.
Focusing on optimal utilization of the executive's time.
Having a long-term goal of building a brand reputation by networking with the ultimate goal of contributing to the bottom line.
Communicating with teams to align your goals with the company's long-term goals.

Soft skills needed to succeed:

Excellent communication skills, both verbal and written, along with linguistics for US and Canadian clients - (US accent preferable)
Being highly organized
Leadership skills, ability to manage upward and downwards
Have a great personality for video calls
Strict adherence to confidentiality of the executive and their company
Proactive and highly adaptable personality

Negotiation skills

Great people/team building skills
Ability to multitask
Excellent research skills
Problem-solving ability

Benefits:

While working is exciting for every one of us, we also need time and space to deal with the other challenges life throws at us. Our benefits are set up to maximize both our time spent together and apart.

Training, Referral bonus, Health insurance, and Gratuity
Work from the comfort of your home and save on the commute stress.
A career path that will open a lot of opportunities for you.
Inclusive, sociable, and team-oriented culture.
Chance to work for international clients and learn what they are practicing.

Job Security.

A company that will always have your back.
This perk comes with its prerequisites which are:
Uninterrupted quiet workspace with a comfortable, table, chair, and clean backdrops
Fast computer
Business casual every day
A camera on Zoom calls all the time
20 MB internet connection is a minimum requirement
UPS or generator backup