Key Responsibilities:
Admin & Logistics:
- Coordinate in developing and appropriate dispatching of Partner contracts, follow up on extension letters and other official letters.
- Manage travel and accommodation arrangements for staff as per requirements and admin procedures to ensure value for money.
- Support in Interpretation and implementation of administration policies and practices in organization.
- Carry out procurement processes as per policy and coordinate with WAP staff and vendors for procurement processes and act as focal person for external correspondence in this regard.
- Make sure that documentation and other legalities related to the rented premises are completed and their renewals/notices are processed timely.
- Supervise office fixed assets repair and maintenance, also keeping close eye on office premises for any repair/development required.
- Determine office spaces and inventory required for staff needs as and when required.
- Coordinate with suppliers/service providers and partners for their invoices and maintenance of complete record of all evidences.
- Process payments and follow up with finance for settlement of invoices. Also check compliance and supporting documents of request for payments.
- Generate admin monthly report of operational activities conducted throughout the month.
- Actively involve and assist in Budget preparations and provide relevant information efficiently.
Information Technology:
- Ensure that WAP stays at the top of IT in order to have smooth and efficient operations
- Ensure that computer networks including hardware/software support, plans, designs and implements data connectivity for local area network (LAN) are in place
- Ensure data backup, safety and security of hardware.
- Ensure that all the IT equipment, software and databases are safe and secure.
- Manage hardware and software licensing agreements.
- Administer WAP’s web servers and web environment and provide maximum connectivity, including daily backup support
- Assess and plan for availability of IT requirements with respect to staff and organisation.
- Ensure presence in IT Webinars conducted by headquarters and keep effective coordination with headquarters for regular updates on Information Technology.
Any other task assigned by Manager ASI
Person Specification
Education
Essential
- University degree in Management Sciences / Information Technology from a reputable University
- Possession of a Network Administration Certificate
Desirable
- Courses in Computer Sciences
Experience
Essential
- Minimum 3-4 years of experience with INGO’s/ development sector in similar role.
- Experience of admin and procurement processes including RFQs,RFPs,Tendering,Stock/Assets management, Fleet management
- Experience of IT related trouble shooting including expertise on LAN/WAN ,
- Experience of Video Conferencing software usage and troubleshooting
Desirable
- Expert knowledge of local and wide area networks (LAN/WAN), Internet, e-mail systems
Others
- Time management and ability to prioritise multiple, competing tasks
- Self-motivated person able to work without close supervision
- Able to work effectively in a diverse team environment
- Good analytical skills and stable/calm demeanor
- Able to effectively promote WaterAid’s mission values, and objectives
- Good communication skills in English and Urdu .
- Information Technology trouble shooting and excellent problem solving skills
Job Details
WaterAid is an international not-for-profit, determined to make clean water, decent toilets and good hygiene normal for everyone, everywhere within a generation. Since we started in 2006 in Pakistan, we’ve remained resolutely focused on tackling these three essentials that transform people’s lives. Without all three, people can’t live dignified, healthy lives. With all three, they can unlock their potential, break free from poverty, and change their lives for good. Children grow up healthy and strong, women and men get to earn a living, whole communities start to thrive. It sounds normal and it should be. By inspiring people and sparking chain reactions we help deliver lasting change in what’s normal. By working closely with partners internationally and on the ground in some of the toughest places in the world, we help achieve widespread change. Millions of people have already taken control of their lives and built better futures.
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