So you’ve finally made up your mind on quitting your current job and have already signed the new offer. All that’s between you and your exciting new job now is the transition period that you need to smoothly complete. To get things started, you’ll need to carefully draft a resignation letter. While you draft your resignation letter, remember that this official letter submitted to the HR and your higher-ups will set the tone for the next one month of transition at the office—as well as your relationship moving forward.

Once you’ve submitted your resignation, you can expect to be called by your boss for a one-on-one “I quit” conversation”.

To help you out, here’s a step-by-step guide to writing a resignation letter.


Part 1: The Basics of a Resignation Letter

While you start to write the resignation, you need not to sugarcoat or get creative. All you need is to directly state the position you’re resigning from and the effective date. It’s recommended to keep the resignation short and simple so mentioning the reason for leaving should be skipped for one-on-one meeting with your manager.


Dear [Your Line Manager’s Name],

Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last working day will be [one-month from the date you give notice or as per company policy].


Part 2: The Thank You

After having done with the formal notification in the first part, it’s always a good idea to thank the employer for the opportunity. Here you can describe the things that you’ve enjoyed and learned while working for that organization. Remember – even if you’re really happy quitting your current job, leaving on a good note will always help, as you may need these people for a reference down the line.


I want to thank you very much for the opportunity to work in this position. I’ve grown in many ways during my tenure with the company. I simply couldn’t ask for a better working environment and a group of colleagues.


Part 3: The Hand-off

Finally, it’s time to show your willingness to provide all the possible support during the transition. Make sure to not go into great details and don’t promise anything you won’t be able to deliver. Ideally you can write a few lines assuring that you’ll smoothly wrap-up your duties and will stay in the game until the very end.


During the transition, I assure you to do everything possible to smoothly wrap up my responsibilities and transfer them to the designated teammate(s). Please let me know if there’s anything else I can do to aid during the transition.

I wish (name of the company you’re quitting) grows from strength to strength.


[Your Name Here]


Obviously, feel free to adjust this a bit, based on your experience and your company culture, then submit it in accordance with the usual procedures at your company.

Happy quitting!